How to time management

Everyone is looking for ways to accomplishing more with their time. One way that many great time managers have found useful is keeping a good to do list. A to do list is where one writes down all the tasks they need to do. For those wishing to improve time management, presented below are five simple time management tips for using to do lists to get things done.

1. Write down everything you need to do on a notepad you keep with you. Always have the list within reach so you can use it to: make additions, focus on needed work, and determine what to do next.


2. Make sure the items on your to do list are indented about one inch from the left hand margin. This may seen like a waste of space, however this indention allows you the necessary space for prioritizing, setting dates, or adding status notes.


3. Divide the pages of your pad into two vertical columns by drawing a line down the middle. Use the right column for tasks that must be done today and the left column for future to do items.


4. Review and rewrite your list daily. This provides a cleaner list for your quick review. It also keeps you aware of what you need to accomplish and helps you focus on daily priorities and future goals.


5. Mark items that are completed with a checkmark or highlight with a different color. This allows you to review the list to see how much you have accomplished at the end of each day. Reviewing the list will give you a sense of accomplishment and encourage you to continue with your time management plan.

How To Time Management

Consider these five to do organizing tips to improve time management and get the necessary and important things done. Using to do lists and writing down all the tasks needing to be should improve personal time management. Using the same to do tools that many great time managers have found useful in the past, should lead to personal success with time management and an increased chance of reaching desired goals.

Shirley Fine Lee, author of "R.A!R.A! A Meeting Wizard's Approach", has worked as a training and development specialist since 1986, and an independent consultant since 2000. She has extensive experience, helping organizations with their team building, training development, meeting facilitation, presentation delivery, and other communication needs. This work involves developing productivity tools, presenting workshops, and writing. For instance, she has authored numerous training manuals and guides, on a wide variety of topics. Her programs include time management, getting organized, problem solving, and team building. Find out more about her and options she provides on her website at http://www.shirleyfinelee.com

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An enjoyable book full of practical strategies and suggestions for personal management skills. This book will help you handle yourself and your domestic responsibilities. Aslett writes that "the biggest management challenges in life are not in the boardroom, but the living room. Yes, at home, where we have to deal with and juggle family and friends, near and far, schoolwork, shopping, cleaning, home maintenance, car maintenance, yard care, finances, health, grooming, community and church activities, and service. Even pursuing our own and our children's favorite sports and hobbies, taking a hassle free vacation, and pet care - it's all management."

Aslett contends that it is at home and in personal life where 90% of management is needed. In this book, he sets out to help the reader manage this real business, the business of home, self, family, and friends. And I believe that anyone who reads this book and implements some if not all of Aslett's strategies and suggestions will undoubtedly find they are handling more things at once, maybe even 1,000 or more.

How To Time Management

If you are familiar with Aslett's style, you will know that his is a blend of humor, cartoon illustrations, and direct no nonsense get to it advice for being productive. I personally have enjoyed every one of his books I've read, and think he is right on with most of his suggestions. I say most, because I still wear button down collars at times, and I remember in his book "How to Have a 48 Hour Day" also published as "Done" (great book by the way) he suggested not wearing button down collar shirts to save time. J

Anyway, as I said, I have really enjoyed all of the books of his that I have read, and I plan on picking up a couple others this year to read too. And hopefully he will continue writing a lot more.

This book has 12 chapters, each full of practical advice for getting more done and managing the home life:

1. Meet the Manager - You!

2. On Target - YOUR Target

3. Tackling the "To-Do's"

4. When? A Word to the Wise!

5. Every Manager Needs a Crystal Ball

6. Secrets of Master Managers

7. Mastering Those "Home Matters"

8. The Big Three: Junk, Help, & Money

9. The Only Time Expert - You

10. TOOLS - Bigger? Better? Or Bummers?

11. Common Mistakes of Home Managers

12. Staying Out of Problems

The reality is we each have 24 hours a day. No more, no less. If you don't have the money to hire people to manage the daily necessities we all must have done, you will have more time for the productive and enjoyable things in life if you manage the daily tasks with more efficiency. (and even if you do have the money to hire people to do some of your daily chores, you will still be left with many personal and home things to manage) So, the best thing to achieve time to do the fun things or the special things you want to accomplish is to handle the 1,000 things that need to be done in the most practical and efficient way possible. Reading this book will give you a lot of doable strategies to help you with your home and personal management and the motivation to fuel your productivity into overdrive.

"How to Handle 1,000 Things At Once" is humorous and informative, and the advice might just spill over into your work life and make you more productive and successful there too.

Alain Burrese, J.D. is a mediator/attorney with Bennett Law Office P.C. and an author/speaker through his own company Burrese Enterprises Inc. He writes and speaks about a variety of topics focusing on the business areas of negotiation and success principles as well as self-defense and safety topics. He is the author of Hard-Won Wisdom From the School of Hard Knocks, several instructional dvds, and numerous articles. You can find out more about Alain Burrese at his website http://www.burrese.com or at the Northwest Speakers Association website http://www.tohirespeakers.com

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The knowledge area of time management typically refers to the skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals. To become an effective time manager, you should be able to clearly understand the activities of the project and have the necessary skill set to plan, schedule, and control a project timeline. Along with these skills, you must also be able to utilize time management tools to help you analyze, measure, and assess your time management techniques. Keeping all of this in mind, may I suggest four steps to help with project time management?

1. Define the Activities

2. Sequence the Activities

3. Estimate Activity Resources

4. Develop and Control the Schedule

How To Time Management

1. Define the Activities. This step requires you to define the tasks, milestones, and other activities needed to complete the project. Start with a basic definition of each task and fill in the details as the project gets fleshed out.

A Gantt chart is a simple and quick way to outline the entire project. Use the Gantt chart to add tasks and their estimated timeframes. Don't worry about dates at this point, but rather focus on the time it will take to complete each individual task.

2. Sequence the Activities. Once the activities have been defined, you can start putting the activities in order. Without worrying about dates, order the activities in a way that makes the most sense to you. Create subtasks as needed and organize the project in a logical manner.

Once you have the activities in order, add dependencies to each task. Using dependencies, rather than dates, will help you see the true timeline of the project. For example, if you are building a website, you'll need to design the website before you can start developing it. The design activity is a prerequisite to the development activity. If the design activity is completed later than expected, the development activity will also be pushed out to a later date.

3. Estimate Activity Resources. This step is one of the more challenging steps because it requires you to assess the supply and demand of each resource/person and how it relates to your specific project. Do you have enough resources to complete the assignment as scheduled or do you need additional resources?

Assign specific people or job roles to each task and then revise the dependencies based on the resource allocation. If a Programmer is required for 15 activities and 10 of them overlap, then you can either hire an additional Programmer or accept that the project timeline will be pushed out further based on the resource dependencies.

4. Develop and Control the Schedule. If you used a Gantt Chart to create the project timeline, it should be fairly easy to develop a project schedule. Review the Gantt chart with the entire team and make sure you have complete buy-in before you start the project. Everybody should understand their role in the project and should be able to confidently commit to the timeline.

Controlling the schedule is a lot harder than planning the schedule and requires more one-on-one management than you might expect. The project manager should be carefully monitoring the status of the project and verify that the activities are being completed on time and within scope.

Note: Many service-oriented companies may also require time to be entered for each task. Ensuring that the hours are entered when the activity is completed will save you a lot of time and headache when you get ready to send the invoice. An integrated project management tool can really help here.

Jessie L. Warner, MBA and eternal student of project management, seeks to promote the need for and benefits of project management software. Employed by @task, an online project management software company, Jessie understands how project managers and teams members use project management tools to plan for and manage projects. You can learn more about @task by visiting http://www.attask.com.

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